Services
Planning Services
Every event is different - and so is every client.
Three Levels of Planning Support
Some clients want a planning partner from the very first idea. Others have already started putting the pieces together and need someone to step in, organize the details, and bring the vision across the finish line.
That's why Kingsley Event Consulting offers three levels of planning support. No matter which option fits you best, you can expect thoughtful guidance, creative ideas, organized execution, and a planning partner who is just as invested in your event as you are.
Full Service Planning
For the client who wants it all.
You have the reason to celebrate - we'll help take care of everything else.
Full Service Planning is our most comprehensive experience and is designed for clients who want a trusted planning partner by their side from the first conversation through the final goodbye.
We'll get to know you, your priorities, your style, and what you want your guests to experience. From there, we'll help build the vision, manage the logistics, assemble the right team of vendors, and keep every moving piece organized along the way.
Full Service Planning may include:
- Event vision, concept, and theme development
- Budget creation and ongoing budget management
- Customized planning timeline and task management
- Venue research, recommendations, and site visits
- Vendor research, recommendations, and coordination
- Contract and proposal review
- Catering and menu coordination
- Entertainment and activation planning
- Décor, rentals, linens, florals, and design coordination
- Floorplan and guest-flow development
- Invitation and stationery guidance
- Signage and personalized event details
- Guest experience and hospitality planning
- Transportation and parking logistics
- Regular planning meetings and communication
- Vendor timeline and logistics management
- Detailed Run of Show
- Final vendor confirmations
- Event setup supervision
- Onsite event management
- Breakdown oversight and final vendor coordination
From big-picture ideas to the smallest details, we're there to make sure everything feels intentional, organized, and completely you.
Partial Planning
You've started planning. Let us help pull it all together.
Maybe you found the venue. Maybe you already hired a few vendors. Maybe your Pinterest board is overflowing with ideas - but somewhere along the way, planning started to feel like a lot.
That's where we come in.
Partial Planning is designed for clients who already have some of the major pieces in place but want professional guidance to organize what's been done, identify what's still missing, and help turn all those individual decisions into one cohesive event.
We'll meet you wherever you are in the process and build from there.
Partial Planning may include:
- Review of everything planned to date
- Planning consultation and event strategy
- Customized remaining planning timeline
- Budget review and guidance
- Vendor recommendations for remaining needs
- Vendor communication and coordination
- Contract and proposal review
- Design and décor guidance
- Floorplan development
- Catering and entertainment coordination
- Guest experience recommendations
- Signage and event-detail planning
- Identification of missing logistics or planning gaps
- Final vendor confirmations
- Detailed Run of Show
- Setup and onsite event management
- Breakdown coordination
Think of us as the experienced second set of eyes you didn't know you needed - the person who can look at everything you've planned and say, “This looks great…and here are the three things we still need to think about.”
Day of Plus
You planned it. We'll make sure it happens the way you imagined.
You've done the research, made the decisions, hired the vendors, and planned the majority of your event.
Now you need someone to step in, get completely up to speed, make sure nothing has fallen through the cracks, and take the logistics off your plate so you can actually enjoy the event.
And because great event management begins long before the actual event day, our Day of Plus service begins approximately four months before your event.
During those final months, we become your planning partner and start bringing all the pieces together.
Day of Plus may include:
- Planning handoff approximately four months before the event
- Review of all existing vendor contracts and event details
- Identification of missing items, deadlines, or logistical concerns
- Final planning checklist and timeline
- Vendor introductions and communication
- Final vendor confirmations
- Review of delivery, setup, and breakdown requirements
- Floorplan review and finalization
- Catering and entertainment timeline coordination
- Creation of a detailed Run of Show
- Final logistics meeting
- Setup supervision
- Onsite event management
- Vendor and timeline management throughout the event
- Breakdown oversight
By the time event day arrives, you shouldn't be answering vendor questions, watching the clock, checking table setups, or wondering whether the entertainment knows when to start.
That's our job.
Your job is to walk in, enjoy your people, and celebrate.
Not Sure Which One You Need?
That's completely okay.
You don't have to know exactly what level of planning support you need before reaching out. Tell us what you're planning, what you've already accomplished, and where you're feeling overwhelmed. We'll help you figure out the best fit.
Because around here, planning is personal - and every event deserves a little royal treatment.
Let's Plan Your Big Event!
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